Payment Terms & Cancellation Policy

Last updated: May 2026

Payment Terms

  • Introductory Calls: 30 mins, free of charge.

  • Pilot Programme: 8 × 60 min 1:1 sessions for £360 (or group cohort 8 × 90 min for £190).

  • Core Package: 6 x 60 min sessions for £540 (Pay-per-session £95).

  • Discovery Package: 12 x 60 min sessions for £1080.

  • Reconnect / Focus: £90 (60 min) / £125 (90 min).

  • Bespoke ATW: On Request

Payment Schedule & Funding

  • Advance Payment: Full payment is required in advance of the coaching programme. Payment can be made via Bank Transfer (BACS) or Stripe, as specified on your formal invoice.

  • Access to Work (AtW): While we welcome clients using AtW funding, the Client remains personally liable for all fees.

    • Upfront Payment (Reimbursement): For clients paying upfront to claim back from DWP, sessions must be paid for in full before the programme commences. Kindred Neurodiversity will provide a formal receipt for your claim upon settlement.

    • Direct Payment Portal: For clients using the DWP Direct Payment Portal, digital invoices will be issued monthly. These must be uploaded to the AtW portal within 7 days of receipt to ensure timely settlement. Delayed uploads may result in a temporary pause of coaching sessions.

  • Shortfall Liability: While Kindred Neurodiversity supports the AtW process, the Client (or Employer) remains ultimately liable for the full session fee. If a grant is withdrawn, or a payment is declined by the DWP, the balance must be settled privately within 14 days.

  • Cancellation for AtW: The DWP does not typically reimburse for missed sessions. Cancellations with less than 48 hours' notice will be charged at the full rate. These fees must be settled privately by the client/employer, as they cannot be claimed against the Access to Work grant.

Cancellation and Rescheduling Policy

  • The 24-Hour Rule: You may cancel or reschedule a session with at least 24 hours’ notice.

  • Late Cancellations: Requests made with less than 24 hours’ notice will result in the session being forfeited (no refund or rescheduling).

  • Rescheduling Limit: Sessions may be rescheduled a maximum of twice. Beyond this, the session is forfeited to ensure schedule stability.

  • Coach Cancellations: If Kindred Neurodiversity must cancel, you will receive a priority reschedule or a full refund for that session.

Refund Policy

  • Unused Sessions: Refunds for unused sessions in a package are not routinely offered.

  • Pro-Rata Adjustments: If an exceptional refund is granted for a package, the sessions already attended will be charged at the Full Single Session Rate (£95), and the remaining balance will be refunded. This ensures the "bundle discount" is only applied to completed packages.

Validity of Sessions

  • All pre-paid sessions must be used within 6 months of the first session unless agreed in writing with the coach.

Contact

If you have any questions about these payment terms or need to discuss a cancellation, please contact:
Email: jules@kindredneurodiversity.co.uk